Administrative Services

To aid in seeing the correct person, here is a short list of office services primarily performed by each of the office personnel. If the primary person is not available, please leave the information or ask us who the back-up person is. This list is not complete--it covers items felt to be of most interest to other Department members.

General Administrative Services

Rich Heuermann (5-4614): Department funded expenses; administrative and student academic projects and problems; course schedules; mechanics of curriculum requirements; University and government policies

Gail Kremser (5-5603): Student academic administration, including academic progress monitoring, forms processing, exam results, etc.; graduate applications management; seminar planning; conference room and classroom scheduling; Department office management, including routing of incoming/outgoing mail; office supply/equipment maintenance and inventory; paycheck distribution.

Chris Miller (5-5598): Monthly and biweekly personnel processing; monthly employee payroll processing for non-Federal sources; biweekly payroll processing; incoming/terminating personnel; administration for international faculty, staff, students; job openings and hiring process; supervision of bookkeeping section.

Grant and Contract Administration

Marcia Holleran (5-7587): Supervision of grant proposal submittals; grant budget preparation; grant and contract administration, including advance authorizations, closeout reporting, equipment screening; payroll-grant planning assistance; payroll processing for sponsored research project sources; staff vacation and sick leave records; faculty search administrative coordination.

Beth Sparks (5-8826): Grant budget preparation; grant proposal submittal process; grant and contract administration, including advance authorizations, closeout reporting, equipment screening; payroll-grant planning assistance; payroll processing for sponsored research project sources, personnel activity reports (PARS)

Bookkeepers

Lisa Klein (5-5692): Check requests, travel (including travel advances, travel reports and budget adjustments); tracking of facilities billings including payment deposits and billing reminders; FedEx shipping invoices; campus stores and Whittemore House bills; fund balances, transaction inquiries.

Glenda Jackson (5-5596): Purchase orders and invoices; budget adjustments; shipping invoices other than FedEx; petty cash; facilities billings; photocopy, fax, and phone billings for grants and personal usage; telephone service and problems; photocopier code numbers; monthly financial reports to PI’s; fund balances, transaction inquiries.

Computer Services

Ghassan Aleqabi (5-5817, Room 287A or 389) and Hugh Chou (5-4012, Room 289)): Computers - hardware, software, network; acquisition, installation, problems; upgrades. (Best reached via e-mail: help@levee)

Laboratory Administration; Building and Maintenance

Bob Osburn (5-4555, Room 134): Teaching labs; field trips; building maintenance problems; renovations; office furniture; lab equipment and supplies; keys, AV equipment, purchase orders for new teaching lab equipment and supplies.